Mark as Paid
Step 2 of the BatchPay process is to mark the selected bills in Step 1: Export BatchPay File as 'Paid' in Xero.
1. Mark As Paid Button
Once your BatchPay file (generated in Step 1) has successfully imported into your banking software or portal, click the Mark as Paid button to mark all those bills selected in Step 1 as 'Paid' in Xero:
2. Select Transaction Date
After clicking the Mark as Paid button you will see the following popup:
Select the date you want the payment to be made from your bank account. This can be today or a future date and should ideally be the same date as that chosen in Step 1 above.
Click the Next button once you've made your selection or click Cancel to return to the invoice grid.
3. Select Bank Account
After nominating a transaction date you will see the following Pay Now popup:
Select which bank account (previously setup in Xero) you want to process your payment from. The dropdown list will display all your Xero bank accounts.
Enter a Batch Reference Number of your choice to flow through to the Xero payment transaction to help with bank reconciliation (eg. "Creditors", "xx-xx-xx BatchPay" etc).
Click the Proceed To Mark As Paid button once you've made your selection or click Cancel to return to the invoice grid.
4. Marking Bills
Clicking the Proceed To Mark As Paid button in point 3 above updates all the previously selected bills in Xero to the status of "Paid". You will see the below info screen once this is completed.
